How Does Recruitment Process Outsourcing Work?: The Mechanics of RPO

It’s time to optimize your hiring processes and gain a competitive edge in talent acquisition and consider recruitment process outsourcing (RPO). 

As more hiring teams become stretched thin due to fluctuating hiring demands, organizations have been leveraging RPO services. But what does that process look like? Here we’ll outline how it works and what it’ll mean for you and your organization. 

What is Recruitment Process Outsourcing (RPO)?

Recruitment process outsourcing (RPO) is the hiring of a third-party talent acquisition specialist that acts as an in-house recruiter for your business. It provides efficiency and flexibility to the recruitment process—freeing up HR professionals of administrative burdens and delivering a seamless, high-touch experience for job candidates. 

An RPO partnership usually costs less than hiring new members to your HR team and the solutions can be customized in order to be scaled up or down depending on your needs. And since these providers keep your talent pipeline full of viable candidates, you can hire top talent faster than working through an agency to ensure your internal processes aren’t interrupted. 

Understanding How Recruitment Process Outsourcing Works

Transparency within the RPO process makes it easier to find the right provider and ensures everyone is aligned with partnership expectations and KPIs. 

Initial Assessment and Understanding Business Needs

The RPO provider kicks off the partnership by conducting an in-depth analysis of the client’s recruitment needs, culture, and objectives. Gathering this data from the beginning is the key to success. Obtaining the client’s organizational structure, hiring volumes, job roles, and any additional specific requirements help to inform the different hiring processes that will be needed. 

Customized Recruitment Strategy Development

The data collected during the initial assessment is then leveraged to create a customized strategy that’s been tailored to a client’s unique needs. It’s here where the understanding of a client’s employer brand, target talent pool, sourcing channels, and selection criteria is used to develop an effective recruitment plan.

Sourcing and Attracting Candidates

Based on a client’s strategy, the RPO provider will employ various talent-sourcing techniques in order to find the perfect methodology. This could mean utilizing online job boards, social media platforms, talent databases, professional networks, or a combination of these in order to identify and attract qualified candidates. 

Some RPO providers might use innovative recruitment technologies like applicant tracking systems (ATS) and artificial intelligence (AI) tools to streamline candidate sourcing and improve efficiency. Combining automation with a provider’s experience means they can find better candidates, faster.

Screening and Selection Process

Once your RPO provider compiles a list of potential candidates they’ll begin the initial screening process. This usually means a short phone interview to ensure they’re suitable leads that can be passed to hiring managers. Providers can also conduct aptitude tests. A client’s RPO provider will then collaborate with hiring managers to ensure alignment and facilitate the final candidate selection process.

Onboarding and Integration 

It’s important to find an RPO provider that works to provide seamless integration between themselves, the client’s HR team, and other stakeholders to ensure a smooth transition for the newly hired employees.

When you choose PREDICTIVEHR as your RPO provider, we facilitate the onboarding process while operating seamlessly with your internal team. Our recruiters prepare employment contracts, conduct background checks, and coordinate the necessary paperwork.

The Benefits of Recruitment Process Outsourcing Services

There are numerous advantages your organization can gain from outsourcing your recruitment and selection process. Mainly, an RPO partnership usually costs less than hiring new members to your HR team or working with an agency. Plus, you get access to their specialized expertise via a scalable and flexible agreement. And you can reduce the time required to hire a new employee by 55%.

PREDICTIVEHR as Your RPO Provider 

RPO is perfect for any organization dealing with hiring fluctuations and stresses. As opposed to bringing on a permanent member of staff for a momentary influx in demand, RPOs bring scalability to the process and variability to costs. They’re often structured based on hiring needs instead of a base figure.

PREDICTIVEHR’s industry-leading recruitment process outsourcing solutions focus on methodology, measurable results, and flexible solutions for every step of the hiring process. Short-term or long-term, we help get the employees you need to achieve all your talent acquisition goals. Get a full view of what PREDICTIVEHR can do for your business.


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